Compliance with governmental regulations was a primary concern and the integration of a Classification System for Documents (CSD) consisting of over 50 different types of classes needed to be seamlessly incorporated into the new DMS.
Key Features of the Tailored Solution:
Prime Force was entrusted with overcoming these challenges and implemented a robust Legal Document Management System for the Automotive OEM. We leveraged our expertise to develop a solution that met the client's requirements and included the following key steps and features:
- Classification System Integration: The new DMS now provides a seamlessly integrated Classification System for Documents (CSD), ensuring documents are organized and retrievable with ease during the legal retention period.
- Flexible System Concept: The developed concept supports the onboarding of additional departments, fostering secure collaboration across teams and allowing individual roles and permission settings for each department.
- Migration and Transformation: The transition from the existing legacy system to the new DMS was executed flawlessly, preserving data integrity and augmenting functionalities.
- Customized User Interface: A bespoke Webtop, crafted using the ECSF-Framework, now caters to the specific needs of the Legal department, featuring an intuitive interface with custom plugins and extensions.
- Extensive Roles and Permissions: The DMS implementation includes a comprehensive roles and permissions framework, enhanced by custom scope-based extensions for a flexible document classification, complete with litigation hold and e-discovery capabilities.
- Custom Collaborative Functions: The DMS for the Legal department has been enhanced with custom collaborative functions, including predefined tasks, secure document sharing, adaptable personal/group structures, and tools for adding comments, notes, fact sheets, and reports.
- Integration with Microsoft Exchange: The DMS’s integration with Microsoft Exchange has centralized information management and streamlined communication, enabling efficient contact synchronization and email archiving.